Dealer FAQ

What kind of insurance do I need to exhibit at the Show?

The Show has a universal form available upon request that you can send to your agent that outlines exactly what kind of insurance is required.  The requirements are:

  • Insurance from a company with an A- or higher rating,
  • General liability insurance with limits of $1 million per occurrence / $2 million aggregate, $100,00 for damage to premises rented to the Show,
  • Automobile coverage with limits of $1 million,
  • The Show must be named as an additional insured on all required policies,
  • Workers Compensation compliant with statutory limits in Tennessee, and
  • You must provide a certificate of insurance confirming coverage.


Where do I load into the Music City Center at my move-in time?
The Antiques and Horticulture Chairmen will reach out to all contracted dealers in January with details regarding Move-In and Move-Out procedures.

Does the Show offer porters to assist with Move-In and Move-out?
Yes, watch for the official “Move-In Request” form usually sent via email in late December or early January from Show Logistics Chairman, Mr. Dean Hitt.  This form allows you to submit your official request for porters and move-in times.

What is the cost of reserving porters?
Porters are available for hire through Westbrook. They can be hired directly by the dealer by emailing Justin Westbrook at  They work at a rate of $30 per man per HALF hour.

Are Porters available during the Show to assist customers?
Porters are available during the Show and can be contacted by going to Customer Service at the entry to the Show lobby where A & G volunteers will reach out to them over radio communication.  A customer would need to get a “porter form” from the dealer in order to have their item moved from the Dealer booth to the loading dock area for pickup.  There are detailed instructions on the “porter forms” for both the dealer and the customer regarding this process and for security it is imperative that those instructions are followed.  Porters work for free, but tips are greatly appreciated.  Porters can also sometimes be found near the loading dock area in the Southeast Corner of the Exhibit Hall, but are often busy on the Show Floor moving items.

What are shipping options for my customer?
Shipping vendor services is located near the loading dock door in the Southeast Corner of the Show Floor.  Any customer interested in shipping services should contact the shipping vendors directly for their services. The shipping vendors for the 2020 Show are:  Craters and Freighters – 615-777-7447 and Westbrook – 843-991-6738

When will my booth number and location be assigned?
Booth assignments are made, as always, by the Antiques Committee Chairmen and Horticultural Committee Chairmen once contracts and deposits are received. Dealers will be notified of their assignments as soon as the Chairmen have worked out the logistics based on booth sizes and type of product.

What are the preferred hotels, locations and discounted rates?

The Westin Nashville
(615) 248-2800 | (800) 937-8461 | 807 Clark Place, Nashville, Tennessee 37203
Rates starting at $269/night

Limited Rooms are available at the Westin for the 2020 Show.  The special block rate of $269 per night is only available through October 5th, 2019! We recommend booking as soon as possible as there are several large events taking place in Nashville the same weekend as the Antiques and Garden Show and there is limited room availability.

JW Marriott
(615) 291-8600|201 8th Avenue S., Nashville, Tennessee 37203
Rates starting at $269/night

Click here to: Book your group rate for 2020 Antiques & Garden Show of Nashville

Where can I park?
Valet parking is usually available at our premier hotel or guests can self-park at the Music City Center garage.  MCC garage and valet can accommodate regular size vehicles (clearance is 7’6″ for valet and 7’0″ for MCC garage) and cannot accommodate trailers or large oversized vehicles. Check area surface lots for parking options for oversized vehicles.  – Click here to view options.

ELECTRICAL, COMMUNICATION & TECHNOLOGY NEEDS are provided thru MCC. For discounted rates, order in advance of Jan. 12th, 2020. 

Does my booth come with electricity?
Each booth has access to electricity paid for by the dealer. To order, see below.

How do I order electricity?
To order electricity, click here to download the fillable form. Then, email or fax the form directly back to the Music City Center on or before January 12th, 2020 for discounted rates.

Does my booth come with communication and technology? (Wi-Fi, Phone)
Each vendor has the option to order technology through the MCC to suit their individual business needs.  To order, see below.

How do I order communication and technology?
To order, visit the MCC website: MCC EXHIBITOR SERVICES  to download the fillable form. Then, email or fax the form directly back to the Music City Center on or before 4pm CST on January 12, 2020 for discounted rates.

If you need additional help, call MCC Service Representatives: 615-401-1440 or email MCC at

How do I rent other items for my booth?

Hard walls, wallpaper colorStacy Exposition Services  413-436-5784

ShowcasesAtlantic Showcases – 866-736-8672

Tables, chairs: Heritage Exposition Services – 800-360-4323

Shipping: Contact Dean Hitt, the Show Logistics Coordinator (865-368-9255) with details on what you are shipping.  All shipping will need to go to Music City Center the week of the event.

Shipping onsite at ShowCraters and Freighters – 615-777-7447 and Westbrook Moving – 843-991-6738

Safe/Lock Box OptionsWest End Lock Company: 888-740-7233 or 615-320-0117 or The Safe House: 615-255-0500

Where is the nearest Home Depot?
Thompson Lane #7322535 Powell Ave, Nashville, TN 37204, (615) 269-7800

Is there an ATM at Music City Center (MCC)?
Yes, the First Tennessee ATM is located in the UPS Business Services Center, inside MCC at the corner of 6th and Demonbreun.  There is also an ATM at the MCC entrance on 5th Avenue (directly across from the Omni Hotel), and another in the MCC parking garage lobby off of 6th avenue.

Where can I get coffee? The MCC has handy market cafe right outside of Exhibit Hall D in the 8th Street/Demonbreun Avenue corner of the building that offers an assortment of coffee and breakfast items.   Dunkin Donuts located on the corner of 5th Avenue and Korean Veteran’s Boulevard on the first level of the Music City Center.  Bongo Java is located in the Omni Hotel, facing 5th Avenue.  There will also be Kajiji Coffee Carts set up in the MCC and the Fresh Pick Market Cafe in the lobby of Exhibit Hall D has coffee.

Where can I get lunch?
Options in the immediate area include: Fresh Pick Market & Cafe (corner of 8th Ave & Demonbreun – accessible from the Show Floor) Al Taglio (inside the MCC), Kitchen Notes (Omni Hotel), Barlines (Omni Hotel), Tavern ’96 (Bridgestone Arena) or there will be food carts available on the Show Floor and in the lobby of Exhibit Hall D and in the lecture lobby of Davidson Ballroom (on Friday and Saturday).  Check Customer Service table for times/details. Below are some area restaurants that are close by.

Are chairs provided for each booth?
No, chairs are not provided. Chairs may be rented. Orders must be placed prior to the Show through Heritage Exposition Services.

Is there carpet in my booth?
No, only aisle carpet.  Flooring is dealer supplied.

Lighting is dealer supplied. Lights may easily be attached to the fascia at the front of each booth.

Where can I get flower and/or plants for my booth?
Import Flowers (Wholesale) – 615-297-0397 –
Selective Gardener – Monique Holtkamp, –

How do I get my Preview Party tickets? 

Your tickets will be given to you in your Dealer Welcome Packet as you check in at customer service on the Show Floor.  You will sign for your tickets which are allotted based on the square footage of your booth space.

How many Preview Party tickets does each Dealer receive?
One (1) Preview Party ticket for every 100 square feet of booth space.
Example: 10 x 10 booth = 100 square feet = 1 ticket

What if I need more Preview Party tickets for my booth than I receive?
Purchase tickets at the Dealer discounted rate of $100 per ticket, entering code DEALER2020. Limit is 2 at the discounted rate of $100. The regular price of Preview Party Tickets is $200 per person.

How do I get Bourbon Party tickets?

As a Dealer, you are provided with color-coded wrist bands (2 per booth) in your Dealer Welcome Packet that you will sign for at Move-In.  Those wrist bands allow (you and one additional worker) access to the food at the Bourbon Party.  The wrist bands for dealers do not include alcohol or the Bourbon tasting, but CASH BARS are available.   If you would like to attend the party as a “Guest” or have clients that wish to attend the Bourbon Party, tickets ($75 each) are available and can be purchased online through our website: .

When will I receive my badge?
Badges will be available upon check-in at the Customer Service Booth on the Show floor under your booth name. If a badge is lost or additional badges are needed, fill out a “Badge Request Form” at the customer service desk in the lobby. Once badge is ready, A&G Show will hand deliver it to your booth. In the meantime, you will receive a temporary badge.

Are Dealers able to acquire show tickets for their guests?
Yes. Dealers are allowed 5 complimentary Run of Show Tickets per booth which will also be provided in your Dealer Welcome Packet at Move In.  Dealers may purchase more at the Group rate of $15 each by entering the Group Code DEALER2020.

May I attend a lecture?
Sure, we would love for you to attend a lecture. However, it is your responsibility to find someone to be present in your booth. Lecture tickets are available at a discounted rate to dealers. Use Dealer2020 as the group code when you purchase your tickets to receive the discounted rates.

TAX INFORMATION – Sales Tax information must be submitted whether you have sales or not!

How should I handle taxes?

Download the Vendor Instructions here.  If you do not already have a tax number, fill out the Vendor Registration Form here. This should be completed and sent to Nashville via mail at TN Dept. of Revenue, 500 Deaderick Street, Nashville, TN 37242 or uploaded to:  Once on this website, click submit a request, creating a ZenDesk ticket. The type of ticket will be “Tax Question” and subject will be “Register or Update an Account.”

Please note, the handwritten forms with no longer be furnished.  All returns/payments are to be made online at the TNTAP website. For instructions on setting up your TNTAP account, click here.

What if I do not have any sales? If you have no sales, or have a display booth only, please contact Marilyn at 931-685-1284.

If you attend less than 3 events in TN within a calendar year or make less than $4800/year, you are not required to file/pay; however, if you have already collected taxes, you need to complete the registration form and file/remit taxes.

For more information, contact the Regional Tax Enforcement office and speak to our representative, Marilyn Vaughn, at 931-685-1284.


Dealers who have returned contracts with deposits will be notified of this process by Show officials in early January via email communication.


All contracts and deposits are due August 1, 2019.
All final payments are due by August 1, 2019 to secure the “Early Bird” 5% discount.
Final p
ayments in full are due January 10, 2020 by 5 p.m. CST.